Prague Montessori Congress 2027
Privacy Policy
This Privacy Policy explains how personal data is collected, used, stored,
and protected in connection with the Prague Montessori Congress 2027 and
the Prague Montessori Congress website.
Contents
1. Scope of this Privacy Policy
This Privacy Policy applies to the Prague Montessori Congress 2027,
taking place in Prague from April 23 to 25, 2027, and to the website
praguemontessoricongress.com.
It applies to Participants, ticket purchasers, newsletter subscribers,
speakers, suppliers, website visitors, and other individuals who interact
with us in connection with the Congress.
This Privacy Policy should be read together with the
Prague Montessori Congress Terms and Conditions
.
2. Who controls your data
2.1 Congress registration and event administration
The controller of personal data processed for registration, ticketing,
payment, invoicing, event administration, participant communication,
customer support, safety, and legal obligations is:
Montessori Institute Prague s.r.o.
Pod radnicí 152/3
150 00 Prague 5
Czech Republic
Company ID: 25434110
Email: courses@amiprague.cz
2.2 Event Media used for promotion
Where you separately provide optional consent for the use of identifiable
Event Media, the following organizations may each act as independent
controllers for their own promotional use of that Event Media:
Montessori Institute Prague s.r.o.
Pod radnicí 152/3, 150 00 Prague 5, Czech Republic
Company ID: 25434110
Email: courses@amiprague.cz
Montessori eshop s.r.o.
Na Sekyrce 1392/2, 160 00 Prague 6, Czech Republic
Company ID: 07290471
Email: julie@montessorieshop.com
Montessori eshop s.r.o. is not the organizer of the Congress and does not
automatically receive registration lists, ticket data, billing data, or
email addresses of Congress Participants.
3. Personal data we collect
Depending on how you interact with us, we may collect:
- your name, email address, telephone number, organization, job title, and country;
- ticket selection, registration details, attendance information, and badge information;
- billing information, including invoice details and payment status;
- messages, questions, feedback, complaints, and customer support requests;
- information provided for accessibility, dietary, or participation support requests;
- photographs, videos, audio recordings, testimonials, and other Event Media, where applicable;
- technical information from your use of the Congress Website, including device, browser, IP address, and cookie data.
We generally receive personal data directly from you. We may also receive
registration information from the person arranging a group booking on your behalf.
4. Why we use your data
We use personal data only where we have a lawful basis to do so. The main
purposes, legal bases, and general retention periods are shown below.
| Purpose |
Data used |
Legal basis |
General retention period |
| Registration, ticketing, payment, invoicing, and access to the Congress |
Registration, contact, ticket, billing, and payment data |
Performance of a contract and legal obligations |
For the Congress administration period and then as required by accounting and tax law, generally up to 10 years |
| Congress updates, practical information, support, and service messages |
Name, email address, telephone number, registration details, correspondence |
Performance of a contract and our legitimate interest in operating the Congress |
Up to 3 years after the Congress, unless longer retention is needed for a legal claim |
| Accessibility, dietary, or participation support requests |
Information you voluntarily provide, which may include health or dietary information |
Your explicit consent, where required |
Until the Congress ends, normally no later than 3 months after the Congress |
| Event safety, incident management, prevention of fraud, and protection of legal claims |
Relevant registration details, correspondence, incident reports, and supporting records |
Our legitimate interests and, where applicable, legal obligations |
For the duration of the relevant limitation period or legal proceedings |
| Optional newsletter and future Congress communications |
Name, email address, preferences, and engagement data |
Your consent |
Until you unsubscribe or withdraw consent, and no longer than 3 years after your last meaningful interaction |
| Optional identifiable Event Media for promotional use |
Photographs, videos, voice recordings, name, job title, testimonial, or other approved content |
Your separate consent |
Up to 5 years from the end of the Congress, unless you withdraw consent earlier |
| Website operation, analytics, and advertising cookies |
IP address, browser and device information, cookie identifiers, website activity |
Necessary cookies: legitimate interest. Optional analytics and advertising cookies: consent |
As stated in the cookie settings and no longer than necessary for the relevant purpose |
5. Photography, video, and Event Media
Photography, filming, audio recording, and other media production may take
place during public Congress sessions, networking activities, workshops,
and other Congress-related activities.
For the purposes of this Privacy Policy, Event Media means
photographs, videos, audio recordings, livestreams, interviews, testimonials,
written feedback, and other visual or audio materials created during or in
connection with the Congress.
5.1 Optional consent for identifiable promotional use
We request separate, voluntary consent before using identifiable Event Media
featuring you in promotional communication or advertising.
This consent is optional. Refusing or withdrawing consent does not affect
your right to register for or attend the Congress.
If you give this consent, Montessori Institute Prague s.r.o. and Montessori
eshop s.r.o. may use identifiable Event Media featuring you in connection with:
- the Prague Montessori Congress 2027;
- future editions of the Prague Montessori Congress;
- Montessori Institute Prague courses, events, educational activities, and communications;
- Montessori eshop products, services, educational activities, and communications;
- websites, newsletters, social media, printed materials, presentations, publications, press materials, and paid advertising.
Paid advertising may include social media advertising, search advertising,
display advertising, video advertising, print advertising, and other
promotional formats.
5.2 If you do not give consent
We will make reasonable efforts not to intentionally use you as an identifiable
subject in promotional Event Media. You may also inform the Congress team when
you arrive so that we can help minimize the likelihood of close-up filming or photography.
Please note that it may not always be possible to avoid incidental appearance
in wide-angle audience footage, group photographs, or recordings of public sessions.
We will handle such situations carefully and proportionately.
5.3 Withdrawal of consent
You may withdraw your Event Media consent at any time by contacting
courses@amiprague.cz or
julie@montessorieshop.com.
Withdrawal does not affect the lawfulness of use before withdrawal.
After receiving your request, we will stop future identifiable use where
reasonably possible. We may not be able to retrieve printed materials,
previously published posts, archived materials, or campaigns that have
already been distributed.
6. Marketing communications
We may send essential Congress-related messages, including registration
confirmations, ticket information, program updates, venue information, and
practical instructions. These messages are part of the Congress service and
are not optional marketing communications.
We will send newsletters and future promotional communications only where you
have opted in, or where another lawful basis permits such communication.
You can unsubscribe from marketing emails at any time by using the unsubscribe
link included in the email or by contacting
courses@amiprague.cz.
Consent to receive marketing emails is separate from consent to use
identifiable Event Media. You may choose one, both, or neither.
7. Sharing your personal data
We may share personal data only where necessary for the Congress,
legal compliance, or the purposes explained in this Privacy Policy.
Recipients may include:
- registration, ticketing, payment, billing, and invoicing providers;
- email, communication, CRM, website hosting, cloud storage, and IT support providers;
- venue partners, security providers, technical suppliers, photographers, videographers, and production teams;
- professional advisers, insurers, auditors, courts, public authorities, and law enforcement bodies where required;
- Montessori eshop s.r.o., only for Event Media where you have given separate consent for its use.
Speakers, exhibitors, sponsors, venue partners, and other third parties do not
automatically receive participant contact lists, registration data, or identifiable
Event Media for their own marketing purposes.
We do not sell personal data.
8. International data transfers
Some service providers may process personal data outside the European Economic
Area, particularly where we use international cloud, email, analytics, advertising,
or social media platforms.
Where personal data is transferred outside the European Economic Area, we will use
appropriate safeguards required by applicable law. These may include an adequacy
decision, Standard Contractual Clauses, or another approved transfer mechanism.
9. Cookies and similar technologies
The Congress Website may use cookies and similar technologies to operate the site,
understand how visitors use it, remember preferences, measure campaign performance,
and show relevant advertising.
Strictly necessary cookies may be used because they are required for core website
functionality. Analytics, performance, and advertising cookies will be used only
after you provide consent through the cookie banner or cookie settings tool.
Depending on the active website configuration, optional tools may include analytics,
advertising, or social media technologies provided by services such as Google,
Meta, Microsoft, or similar providers. The currently active tools and cookie
duration will be shown in the cookie settings available on the Congress Website.
You can withdraw or change cookie consent at any time through the cookie settings
link in the website footer.
10. Data retention
We keep personal data only for as long as necessary for the purpose for which it
was collected, including legal, tax, accounting, security, and record-keeping obligations.
The main retention periods are shown in Section 4. When data is no longer needed,
we will securely delete it, anonymize it, or retain it only where required by law
or necessary to establish, exercise, or defend legal claims.
Where Event Media consent is withdrawn, we will retain a limited record of the
consent and withdrawal for as long as necessary to demonstrate compliance and
respond to related legal claims.
11. Your rights
Depending on applicable law, you have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete personal data;
- request deletion of personal data in certain circumstances;
- request restriction of processing in certain circumstances;
- receive personal data you provided to us in a structured, commonly used format where applicable;
- object to processing based on legitimate interests;
- withdraw consent at any time where processing is based on consent;
- object at any time to direct marketing;
- lodge a complaint with the relevant data protection authority.
To exercise your rights in relation to Congress registration, contact
courses@amiprague.cz.
To exercise your rights in relation to Event Media used by Montessori eshop s.r.o.,
contact julie@montessorieshop.com.
12. Security
We use appropriate technical and organizational measures designed to protect
personal data against accidental or unlawful destruction, loss, alteration,
unauthorized disclosure, or unauthorized access.
Access to personal data is limited to people and service providers who need it
for the purposes described in this Privacy Policy and who are subject to suitable
confidentiality and security obligations.
No system is completely secure. However, we take reasonable steps to protect
your data and respond appropriately if a personal data breach occurs.
13. Children and minors
The Congress is primarily intended for adult participants. If a minor attends
the Congress or provides personal data in connection with it, the relevant parent,
legal guardian, school, or responsible organization must ensure that any required
consent or authorization has been validly obtained.
We do not knowingly use identifiable Event Media featuring minors for promotional
purposes without the appropriate consent of their parent or legal guardian.
14. Changes to this Privacy Policy
We may update this Privacy Policy where necessary to reflect legal changes,
operational changes, new technologies, or changes to the Congress.
The current version will always be published on the Congress Website with the
date of the latest update.
15. Contact and complaints
For questions about this Privacy Policy or the processing of your personal data,
please contact:
Montessori Institute Prague s.r.o.
Email: courses@amiprague.cz
Please use the subject line: Privacy Request
You also have the right to lodge a complaint with the Czech supervisory authority:
Office for Personal Data Protection
Pplk. Sochora 27
170 00 Prague 7
Czech Republic
Website: www.uoou.gov.cz